Free Meeting Scheduler

Why schedule for free instead of a paid tool

Doodle charges $6.95-15/month and Calendly $10-16/month per person for finding a meeting time that works for a group. The core of what these do — propose times, collect availability, see the overlap — doesn't require an ongoing subscription for occasional use. This tool covers exactly that, free, with a simple shareable link.

How it works

1. Enter a title and a few proposed times.
2. Share the generated link with everyone you're inviting.
3. Each person opens the link, types their name, and checks the times that work for them.
4. You see a live table of everyone's availability, with the best-overlapping time highlighted.

Frequently asked questions

Do the people I invite need to sign up? No — anyone with the link can mark their availability by typing their name, with no account needed.

Does this poll expire? No expiration date is set — the poll and its responses remain available at its link.

Can I see who picked which time? Yes — the results table shows every respondent's name alongside the times they marked as available.

Can someone change their response after submitting? Yes — submitting again with the same name updates that person's previous response.

How to schedule a meeting with a time poll

1. Enter a meeting title, such as Q4 Planning Sync.
2. Add the possible time slots using Add another time.
3. Create the scheduling link and copy it.
4. Send the link to your invitees. They enter their name and mark the times that work for them.
5. Check Everyone's availability to see which slot suits the most people.

How a time poll saves effort

Finding a time by email usually means several rounds of replies. A scheduling poll replaces that with one link: you propose a few slots, each person marks what works, and the overlap becomes obvious. It is especially useful for groups of three or more, for people in different time zones, and for recurring committees.

Tips for getting quick replies

• Offer three to five options, which is enough choice without causing decision fatigue.
• Spread the options across different days and times of day.
• State the time zone and expected length in the meeting title or invitation message.
• Set a reply-by date in your message so the poll does not stay open indefinitely.
• Once you decide, confirm the final time in a calendar invite.

Time zones and fairness

If participants live in different time zones, write the proposed times in your own zone and say so explicitly, or suggest slots that fall inside normal working hours for everyone. Rotating inconvenient times among regular attendees is a simple way to keep recurring meetings fair.

More questions

Can I use it for events and not just work meetings? Yes. It works for study groups, family dinners, game nights, club meetings or any gathering where you need to find a shared time.

Does it send calendar invitations? The scheduler collects availability and shows the results. After you choose a time, send the invitation through your own calendar so everyone gets a reminder.

What data does the poll store? It stores the meeting title, the proposed times and the names and answers people submit, so that others can open the link. Avoid putting confidential details in the title.